Have you ever calculated the real cost of your office’s printing habits? Beyond just paper and ink, unmanaged printing can lead to significant financial, operational, and environmental costs that many businesses inadvertently overlook. Managed Print Services (MPS) offer a strategic solution to control these expenses and improve efficiency. Let’s dive into the various ways unmanaged printing impacts your business and how MPS can help mitigate these costs.
The Financial Impact of Unmanaged Printing
Uncontrolled print environments can drain resources in several less-obvious ways:
Direct Costs
Excessive Use of Consumables: Unmanaged printing typically leads to overuse of paper, toner, and ink, driving up costs unnecessarily. For businesses without a print policy, it’s easy to consume these materials at an unsustainable rate.
Frequent Maintenance and Downtime: Printers that are overused or used improperly often require more frequent repairs and maintenance, which not only costs money but also leads to downtime affecting productivity.
Indirect Costs
Inefficient Use of Employee Time: Employees spending time dealing with printer issues or waiting for documents to print are not focusing on their core responsibilities. This hidden cost affects overall productivity and can significantly impact your bottom line.
Administration Overhead: Without MPS, businesses might spend excessive time ordering supplies, managing multiple vendors for service and maintenance, and handling printing-related issues, all of which add administrative burden and costs.
Environmental Costs
Unmanaged printing has more than just financial repercussions; it also impacts the environment:
Waste Production: Excessive printing contributes to paper waste. The environmental impact of producing and disposing of paper, toner, and other consumables is significant.
Energy Consumption: Inefficient use of printing equipment can lead to higher energy consumption, increasing your company’s carbon footprint.
How Managed Print Services Can Help
Managed Print Services address these issues head-on by:
Implementing Efficient Printing Practices: MPS providers help design and implement policies that reduce wasteful printing and encourage more responsible use of resources.
Regular Maintenance and Optimization: By ensuring that printers are regularly maintained and optimally configured, MPS can reduce the need for repairs and extend the lifespan of your devices.
Providing Detailed Reporting: MPS offers visibility into your print activities, allowing you to make informed decisions about how to manage your print environment effectively.
Partner with Preferred Business Systems
At Preferred Business Systems, we specialize in helping businesses like yours understand and control the costs associated with printing. Our managed print services are designed to reduce your financial and environmental footprint while boosting efficiency.
Contact us today to learn more about how we can help you manage your printing costs effectively.
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