When Was Your Last Print Audit ?

If you’re managing a large print fleet or overseeing multi-site printing, it’s easy to lose track of how efficiently your print environment is operating. Costs can creep up, printers may underperform, and security vulnerabilities can go unnoticed. So, when was your last print audit? If you’re unsure, it might be time to take a closer look at how managed print services (MPS) can help.

The Value of a Print Audit

A print audit is a comprehensive assessment of your current printing environment. It examines everything from device usage and paper consumption to printing costs and security risks. Here’s why a print audit is essential for organizations with a large or multi-site print fleet:

• Cost Control: Print audits identify unnecessary expenses, such as underutilized devices or excessive consumable usage. By understanding where your money is going, you can implement cost-saving measures that make a real difference to your bottom line.
• Device Optimization: Are your printers appropriately placed and configured for maximum efficiency? A print audit can reveal inefficiencies in device placement and suggest better configurations, ensuring that each printer is used optimally.
• Security Assessment: Modern printers are often networked and can be an entry point for cyber threats. A print audit evaluates the security of your devices, helping you protect sensitive information and meet compliance requirements.

How Managed Print Services Use Print Audits

Managed Print Services begin with a thorough print audit to understand your organization’s unique needs and challenges. This audit lays the groundwork for a more efficient and cost-effective print environment. Here’s how MPS can transform your printing operations:

• Customized Solutions: After analyzing the audit results, MPS providers tailor solutions to your specific needs. This might include right-sizing your fleet, introducing more energy-efficient devices, or implementing print policies to reduce waste.
• Ongoing Monitoring: MPS isn’t a one-time fix. With continuous monitoring and regular audits, your print environment remains optimized, adapting to changes in your business and preventing inefficiencies from creeping back in.
• Improved Productivity: By streamlining your print processes and reducing downtime, MPS allows your employees to focus on their core tasks rather than dealing with printing issues.

Conclusion

A print audit is more han just an assessment—it’s the first step toward a more efficient, cost-effective, and secure print environment. If it’s been a while since your last print audit, now is the perfect time to consider how Managed Print Services can help.

Contact us to schedule your print audit and start your journey to a better printing environment.